How to set automatic replies on Microsoft Outlook?

  • In the following section, we will explain the steps you need to take to successfully set up the automatic replies. 
  • Set up automatic replies when you are out of office or unavailable to respond to emails.
  • In Microsoft Outlook you can choose who will be able to see your automatic replies. Here, you have two options such as people Inside or Outside your organization.

Start using Automatic replies

1.  Simply use the search bar from the top and type “Automatic replies” to find the Automatic replies option

  • or go to File (upper left corner) -> select Automatic Replies (Out of Office) option as an alternative solution.

2.  Select Send automatic replies and enter the desired time range such as Start time and End time.

3.  In the box below start composing your message then click ok to save it.

  • on the Inside My Oganization tab, your Out of Office message will be sent to your teammates or colleagues.

4.  Optionally, you can also send automatic replies to people outside your organization by selecting the Outside My Organization (On) tab.

  • remember any text modifications on “Inside My Organization” tab is not updated automatically for “Outside My Organization” tab and vice versa. The texts need to be changed manually for both sides. 

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